SPECIALTY
Division Coordinator
SPONSORS
Specialty Division Rules
ASC Region 4 GRADING COMPUTATION SHEETS
Division Specialty Contracting
Judge ____________________________
Team Number/Name: ______________________________________________________
Team Members: ______________________ __________________________
______________________ __________________________
______________________ __________________________
1. Qualifications Package: _____ pts x 10% factor = _____ Weighted Points
2. Oral Presentation, _____pts x 20% factor = _____ Weighted Points
3. Written supplement _____pts x 5% factor = _____ Weighted Points
4. Project Budget _____ pts x 20% factor = _____ Weighted Points
5. Project Schedules: _____ pts x 15% factor = _____ Weighted Points
6. Cash Flow Projections: _____ pts x 5% factor = _____ Weighted Points
7. Project Management/Delivery,
Methods/Materials/Processes and Execution Plan: _____ pts x 20% factor = _____ Weighted Points
8. Misc. other considerations _____ pts x 5% factor = _____ Weighted Points
Note: The total of the weighing factors must add up to 100 or 100% as appropriate.
TOTAL WEIGHTED SCORE: _______ points
ASC Region IV Specialty Contracting Division
Team Number/Name: ______________________________________________________
Team Members: ______________________ __________________________
______________________ __________________________
______________________ alt:________________________
The following (fictitious) information is requested to establish your company's (team) qualifications and understanding of the necessary resources, knowledge, history, and organization required to address the detailed problem. The owner entity wishes to evaluate your company's character, capital, and capabilities to insure the successful planning, execution, and completion of any project and specifically their project. The qualifications package is used to simulate the "short listing" process in which only those most qualified are allowed to continue in the bidding, proposing, or negotiating process. The owner may also include in his consideration how closely your company's culture, practices, and philosophies compliment their own. This is your first introduction and opportunity to make and impression with this owner. YOUR QUALIFICATIONS PACKAGE SHOULD ASSUME THAT YOU HAVE NO PREVIOUS BUSINESS, DIRECT OR INDIRECT WORKING RELATIONSHIP OR HISTORY WITH THIS OWNER. The information contained herein should not be repeated in the final written problem proposal, or at least minimized to the extent necessary for emphasis, continuity, or clarity.
Please provide the following on your company:
2. THE ORAL PRESENTATION _______POINTS/100
(Total Weight: 20%)
How well was the material presented (as opposed to the content of what was presented)?
Some items to consider:
3. THE WRITTEN SUPPLEMENT _______POINTS/100 (Total Weight: 5%)
The appearance, organization, spelling, syntax, etc. and professionalism should be considered including the content of the proposal.
Some items to consider:
How appropriate is it, considering the nature of the project?
Judge's comments:
4. PROJECT BUDGET _______POINTS/100
(Total Weight: 20%)
Analyze the dollars and cents of the proposal, both the oral and written information, with an emphasis on the latter. The judges should reach some agreement on the relative weighing of each major point to consider before a grade is assigned.
Some items to consider:
Judge's comments:
5. PROJECT SCHEDULES _______POINTS/100
(Total Weight: 15%)
Consider the reasonableness and appropriateness of the schedule.
Do the schedules address each of the specific points provided in the information handout, and how adequately are they addressed:
Some other items to consider:
Judges comments:
6. CASH FLOW PROJECTIONS: _______POINTS/100
(Total Weight: 5%)
Evaluate the adequacy and accuracy of the schedule of values projections. The judges should agree on the weighing of the various factors before grades are assigned.
Some items to consider:
Is there sufficient detail to be credible?
7.PROJECT MANAGEMENT/DELIVERY, METHODS/MATERIALS/PROCESSES and
EXECUTION PLAN
_________POINTS/100
(Total Weight: 20%)
Evaluate the adequacy and efficiency of the management organization and specific proposals.
Some items to consider:
Judge's comment:
8. MISCELLANEOUS AND OTHER CONSIDERATIONS _______POINTS/100
(Total Weight: 5%)
Here is where the judges must consider anything that deserves to be considered and which has not specifically been considered above. (Note: additional positive weighting may be applied for exceptional performance in a given area or for overall presentation. Additional negative weighting may be applied for failure to respond to owner's requests/needs, inconsistencies or for overall presentation.)
Judge's comments:
OTHER OBSERVATIONS AND/OR COMMENTS
Division Specialty Contracting
Judge ____________________________
Team Number/Name: ______________________________________________________
Team Members: ______________________ __________________________
______________________ __________________________
______________________ __________________________
1. Qualifications Package: _____ pts x 10% factor = _____ Weighted Points
2. Oral Presentation, _____pts x 20% factor = _____ Weighted Points
3. Written supplement _____pts x 5% factor = _____ Weighted Points
4. Project Budget _____ pts x 20% factor = _____ Weighted Points
5. Project Schedules: _____ pts x 15% factor = _____ Weighted Points
6. Cash Flow Projections: _____ pts x 5% factor = _____ Weighted Points
7. Project Management/Delivery,
Methods/Materials/Processes and Execution Plan: _____ pts x 20% factor = _____ Weighted Points
8. Misc. other considerations _____ pts x 5% factor = _____ Weighted Points
Note: The total of the weighing factors must add up to 100 or 100% as appropriate.
TOTAL WEIGHTED SCORE: _______ points
ASC Region IV Specialty Contracting Division
Team Number/Name: ______________________________________________________
Team Members: ______________________ __________________________
______________________ __________________________
______________________ alt:________________________
- Qualifications Package Requirements _________ POINTS/100
The following (fictitious) information is requested to establish your company's (team) qualifications and understanding of the necessary resources, knowledge, history, and organization required to address the detailed problem. The owner entity wishes to evaluate your company's character, capital, and capabilities to insure the successful planning, execution, and completion of any project and specifically their project. The qualifications package is used to simulate the "short listing" process in which only those most qualified are allowed to continue in the bidding, proposing, or negotiating process. The owner may also include in his consideration how closely your company's culture, practices, and philosophies compliment their own. This is your first introduction and opportunity to make and impression with this owner. YOUR QUALIFICATIONS PACKAGE SHOULD ASSUME THAT YOU HAVE NO PREVIOUS BUSINESS, DIRECT OR INDIRECT WORKING RELATIONSHIP OR HISTORY WITH THIS OWNER. The information contained herein should not be repeated in the final written problem proposal, or at least minimized to the extent necessary for emphasis, continuity, or clarity.
Please provide the following on your company:
- Letter of Transmittal
- Mission Statement and Management Philosophy
- Organizational Structure
- Resumes of key personnel
- Financial Statements
- Representative Past Projects
- Current Projects and Backlog
- Project Control Procedures/Systems
- Safety Management/Safety Record
- Quality Management
- Other
2. THE ORAL PRESENTATION _______POINTS/100
(Total Weight: 20%)
How well was the material presented (as opposed to the content of what was presented)?
Some items to consider:
- quality of visual aids, handouts
- apparent knowledge
- appearance/professionalism of presenters
- freedom from distracting mannerisms
- quality of voice (projection)
- visual contact
- confidence and Salesmanship
- question and answer
- teamwork and coordination
- other, as appropriate
3. THE WRITTEN SUPPLEMENT _______POINTS/100 (Total Weight: 5%)
The appearance, organization, spelling, syntax, etc. and professionalism should be considered including the content of the proposal.
Some items to consider:
How appropriate is it, considering the nature of the project?
- How complete is it, considering the time constraints:
- + Is there anything included that adds to the value of the proposal?
- + Are there answers for all (or most) of the questions an owner might or should have?
- -Is there anything missing that should have been included?
- -How much redundant and/or irrelevant information is included?
- Does it add to, clarify, and is consistent with the Oral Presentation?
- Is it "Problem" specific, rather than a reiteration of the "Qualifications" package?
- Other, as appropriate
Judge's comments:
4. PROJECT BUDGET _______POINTS/100
(Total Weight: 20%)
Analyze the dollars and cents of the proposal, both the oral and written information, with an emphasis on the latter. The judges should reach some agreement on the relative weighing of each major point to consider before a grade is assigned.
Some items to consider:
- Appropriateness of the type of price quoted (fixed, variable, guaranteed maximum, etc).
- Reasonableness and/or accuracy of the dollar amounts quoted:
- Overall budget
- Major sections/items
- Detailed and/or unit costs
- Consistent with owner's requirements
- Reasonableness and appropriateness of the overhead budget.
- Reasonableness and appropriateness of the fee.
- Amount(s) of contingency(ies).
- Any major items and/or costs not included that should have been.
- Is the schedule of values or accounts consistently applied through the project schedule and cash flow projections.
- Other considerations, as appropriate.
Judge's comments:
5. PROJECT SCHEDULES _______POINTS/100
(Total Weight: 15%)
Consider the reasonableness and appropriateness of the schedule.
Do the schedules address each of the specific points provided in the information handout, and how adequately are they addressed:
- Minimal disruption of on going.
- Phased move-in upon completion.
- Coordination of Owner equipment purchases (if any) and deliveries with project design and construction ( identification of these is considered under miscellaneous and other considerations).
- Minimal loss of business during move-in.
Some other items to consider:
- Overall, are the schedules in sufficient detail, considering time constraints?
- Do the schedules make sense from the standpoint of generally accepted construction methods and practices?
- If unusual or creative solutions are proposed, what assurances are there that the progress of the schedule will not be unduly jeopardized?
- Are sufficient milestones presented to permit progress evaluation should the team be awarded the contract?
- Is there enough detail to provide an evaluation of the accuracy and credibility of the schedules?
- Have critical work items and/or dates been identified?
- Other, as appropriate.
Judges comments:
6. CASH FLOW PROJECTIONS: _______POINTS/100
(Total Weight: 5%)
Evaluate the adequacy and accuracy of the schedule of values projections. The judges should agree on the weighing of the various factors before grades are assigned.
Some items to consider:
Is there sufficient detail to be credible?
- Do the schedule of values projections accurately reflect both the schedule and budget?
- Do the schedule of values projections provide adequate information for the owner and/or owner's lender to project cash requirements?
- How comprehensive are the projections?
- Are the projections reasonably easy to follow and evaluate?
7.PROJECT MANAGEMENT/DELIVERY, METHODS/MATERIALS/PROCESSES and
EXECUTION PLAN
_________POINTS/100
(Total Weight: 20%)
Evaluate the adequacy and efficiency of the management organization and specific proposals.
Some items to consider:
- Are each of the requirements set forth in the information handout fulfilled and to what degree:
- Narrative management plan
- Owner/Architect/ Prime Contractor/Subcontractor interfacing
- Responsibilities of the parties
- Staffing:
- Sufficient personnel to manage the project (assuming qualified individuals)
- Lean enough organization to keep overhead manageable
- Does the organization make sense from a construction management and supervision standpoint?
- How well does the organization follow generally accepted management principles?
- Is the delivery plan properly supported by an administrative management/information system consistent with proposed contractual arrangements.
Judge's comment:
8. MISCELLANEOUS AND OTHER CONSIDERATIONS _______POINTS/100
(Total Weight: 5%)
Here is where the judges must consider anything that deserves to be considered and which has not specifically been considered above. (Note: additional positive weighting may be applied for exceptional performance in a given area or for overall presentation. Additional negative weighting may be applied for failure to respond to owner's requests/needs, inconsistencies or for overall presentation.)
Judge's comments:
OTHER OBSERVATIONS AND/OR COMMENTS