Design / Build

Division Coordinator
Ray Buyle
Kansas State University
247 Seaton Hall
Manhattan, KS 66506
(785) 532-3577
email

SPONSORS

2022 PROBLEM STATEMENT
​​FOR HOTEL DESIGN-BUILD SERVICES
KANSAS CITY, MISSOURI
  
  Issue Date:                                             Immediate Release
 
  Site Visit:                                               N/A Due to COVID-19 Restrictions
 
  RFQ Response Deadline:                       October 23, 2021, 6:00am, CST
 
Genevieve Development
2700 Sylvan Road
Nebraska City, NE 68410
 
Point of Contact:                                   Contact: Brian Schrotenboer - Construction Manager
                                                                Phone: (913) 522-0962
Email: schrotenboerb@gejohnson.com
 
  1. Description
Genevieve Development is soliciting statements of qualifications for a qualified Design- Build firm/team related to the design and construction of a 170-room hotel in downtown Kansas City. The delivery method for this project is Design-Build where a Contractor will be required to partner with a design firm and deliver a complete, turn-key construction project from design inception to construction close-out. The Developer is seeking a firm to provide a full range of architectural and construction services including but not limited to: existing condition surveys, conceptual designs, schematic designs, design developments, construction documents, bidding services and construction.
 
Responses must be delivered to Genevieve Development at the location indicated above on or before the exact date and time indicated above. Late responses will not be accepted or considered. Hard-copy responses are to be submitted in the format described herein. Genevieve Development may, at its option, short list the Respondents prior to issuing the selected firms a Design-Build Request for Proposal (RFP) which will require a proposal presenting the firm/team’s Design-Build solution and include an oral presentation before a Selection Committee.

A. Instructions
  1. RFQ Modifications
Clarifications, modifications or amendments may be made to the RFQ at the discretion of Genevieve Development. If any such changes are made, all known recipients of the RFQ will be sent a copy of such changes via e-mail.
 
  1. Duplicate Responses
No more than (1) response from any Respondent, including its subsidiaries, affiliated companies and franchises will be considered by the Developer. In the event multiple responses are submitted in violation of this provision, the Developer will have the right to determine which response will be considered, or at its sole option, reject all such multiple responses.
 
  1. Withdrawal
Responses may only be withdrawn by written notice prior to the submission deadline. No response may be withdrawn after the deadline for submission.
 
  1. Response Signatures
Responses must be signed by an authorized official of the Respondent. Each signature represents binding commitment upon the Respondent to provide the goods and/or services offered to the Developer if Respondent is determined to be the most responsive, responsible and qualified Respondent.
 
  1. Contract Award
The Developer reserves the right to award by task, item, group of items, or total response. The Respondent to whom the award is made will be notified at the earliest possible date. Tentative acceptance of the response and award of the contract will be provided by written notice sent to the Respondent at the address designated in the response. All responses must be firm for at least ninety (90) days from the due date of the response. If, for any reason, a contract is not executed by the successful Respondent within 30 business days after acceptance by the Developer of a negotiated scope of work and fee, then the Developer shall have the right to negotiate and award a contract to the next most responsive, responsible and qualified Respondent of the Developer’s choice.
 
 
  1. Scope of Work
    1. Scope of Services
Genevieve Development is looking to design and build a new boutique hotel in Downtown Kansas City. The hotel is focused on providing a fun and easy experience to the customer and should integrate great amenities for the high-end neighborhood it will be a part of. The preferred amenities would include exterior spaces, several meeting areas/ layouts, fitness center, bar / lounge, market or small plate café.
 
C.      Minimum QualificationsRespondents will be deemed non-responsive and rejected without any further evaluation if they do not meet the following qualifications:
  1. Have provided similar services on hotel or hospitality facilities of comparable size, scope and complexity within the last five (5) years. Specific experience with managing Owner Provided Fixtures, Furniture, and Equipment (FFE) is strongly desired.
  2. Are licensed to do business in the State of Missouri.
 
 
D.Qualifications Evaluation Criteria and Submittal RequirementsRFQ responses which do not follow the requirements below are subject to disqualification.
 
Firms must submit (one) hard copy and (one) electronic copy of their qualifications. Hard copy submissions shall be contained within a 1” three ring binder. The contents within the hard copy binders shall be comprised of 8 ½” x 11” paper, or 11” x 17”, subdivided by labeled tabs. Any sheets that are 11” x 17” in size shall be Z-folded. The electronic copy must be in PDF format and saved on a flash drive. The flash drive electronic copy shall be clearly labeled and placed within the hard copy binder.

No Respondent shall exceed 17 pages in the full and complete submission of a Qualifications Package. Qualifications packages shall be formatted to include the following:
 
I.        Table of Contents: 
II.Cover Letter:
  1. Cover letter shall be the first tab of the binder, and be addressed to: 2022 ASC Region IV – Design Build Division RESPONSE TO RFQ, Attn: Competition Judges, 2700 Sylvan Road, Nebraska City, NE 68410
  2. Letter shall be signed by the project team leader and list an email address where they can be reached during the RFP phase of the competition (email address shall not contain a designation which discloses the university in which the team attends). Email will be the primary method of information distribution throughout the RFP phase of the competition.
 
III.Company Information (5 pages maximum):
  1. History of company
  2. Description of divisions or area offices
  3. Types of services provided by your construction firm
  4. Scopes of work self-performed by your construction firm
  5. Professional Liability, General Liability, and Automobile Liability Insurance Limits
  6. Bonding Capacity
  7. Number of employees
  8. Annual volume the last three years (provide breakout for Design-Build projects).
  9. Safety policies and EMR for the last five years
  10. Quality approach
  11. Current and projected backlog up to 2nd quarter of 2024
 
IV.    Provide relevant experience on a minimum of 2 projects:Requirements for this project include evidence of a minimum of (two) comparable, relevant projects completed (complete or substantially complete) within the last five (5) years. For purposes of the RFQ, relevant projects or services shall be strictly defined as projects on which
(i) the respondent provided significant design-build services to the Owner; (ii) the respondent entered into a Design-Build Guaranteed Maximum Price contract for construction with the Owner including costs for pre-construction services, general conditions, fees and trade contract costs; and (iii) the Contractor held the contracts with the trade contractors and was responsible for coordinating trade contractor work and managing all site activities.
 
The narrative and project information must be limited to two pages per project and, at a minimum, provide the following information:
  1. Description of the Project: Total cost of completion, location, schedule, square footage, and relevant trades involved.
  2. Description of the Project Team: Design partner(s), key trade partners, etc.

  1. Total Contract Value at Completion
  2. Lessons Learned
  3. References/Contact Information from Project Owner and Architect
 
V.      Expertise and Experience of Team/Key Staff:
  1. Responder must submit organization chart of Respondent’s proposed teaming structure identifying the contract relationships of the Design-Build partners including all consultants and key trade partners known at this time. Teaming chart shall be on 11” x 17” sized paper.
  2. Responder must submit organization chart of Respondent’s organization indicating Key Staff Members potential roles and responsibilities on the Project at each project phase (Design/Pre-Construction, Bidding/Procurement & Construction). Staff organization chart shall be on 11” x 17” sized paper.
  3. Provide a detailed description of your construction firm’s experience working as a team with design firms, engineers, owners, and subcontractors. (1 page maximum)
  4. Description of each team member’s position within their firm, their role on the project team, and their qualifications. Team member photos are required. (2 team member descriptions per page)
 
 
E.Deadline and Procedures for Submitting RFQ ResponseThe RFQ response is to be hand delivered to the Developer Contact Person at the designated room at the Lied Lodge and Conference Center for the Design-Build Competition.
 
The Developer will not accept submittals that are not received by the date and time set forth in Procurement Timetable below. Note that times are subject to change. Final times will be in accordance with the 2022 ASC Region 4 Student Competition Schedule.
Qualifications Due:                                            October 24, 2022, 6:00 a.m. (CST)
RFP Issue Date:                                                 October 24, 2022, 6:30 a.m. (CST)
Proposals Due:                                                  October 24, 2022, 12:00 a.m. (CST)
Presentations / Interviews:                               October 25, 2022, Team Times are TBA
Contractor Selection:                                        October 26, 2022
Contractor Notice to Proceed:                           October 31, 2022

F. Request for Proposal (RFP) InformationAfter RFQ proposals are submitted, the RFP documents will be issued electronically to all short-listed firms. Each qualified team will receive a flash drive that contains the RFP documents in PDF format.
 
One (1) set of 11” x 17” conceptual level drawings based on program requirements will be required in your proposal. At a minimum a set of conceptual level drawings must include, but is not limited to:
  1. Site Layout Plan
  2. Floor Plans
  3. Two Building Elevations
 
One (1) hard copy submission of your proposal will be required. Hard copies are to be bound in three ring binders, labeled and tab divided. Paper within binder is to be 8 ½” x 11” and/or 11” x 17”. Any sheets that are 11” x 17” in size shall be Z-folded.
 
Other requirements of the RFP will include a demonstration of your firm’s knowledge on the following items. It is important that your firm research these items prior to receiving the RFP documents:
  1. Management of the design and construction processes as it relates to design solutions, schedule, and cost.
    1. Critical Path Method (CPM) scheduling utilizing Microsoft Project, or similar, scheduling software.
    2. Demonstration of Design-Build schedule sequences and durations including strategies for phasing, permitting, submittal management, etc.
  2. Determining the value of the work at a conceptual level.
  3. Subcontracting, including subcontractor budget pricing, bid packaging, and small/minority business participation.
  4. Identification of risks and how to manage them.
 
The response to the RFP will require an oral presentation. Firms should concentrate on the following in preparation for the oral presentation:
  1. Budget: pricing for design, major scopes of work, contingency, self-performed work, fees and general conditions
  2. Project Schedule: design milestones, construction milestones, and critical dates
  3. Design: compliance with owner requirements, constructability, drawing package structure, and review of design deliverables
  4. Project Risks: identify risks and opportunities as it relates to design, schedule, and budget
  5. Owner Relations: Identify the owner’s involvement with the project.

G.                  SelectionShort-listed firms providing their Design-Build solutions, will be evaluated by a Selection Committee comprised of members selected by Genevieve Development. The Selection Committee will evaluate each proposal response in consideration of the following:
  1. Relevant Construction Expertise and Experience
  1. Project Approach and Methodology including Adherence to the Overall Project Budget and Schedule
  2. Expertise and Experience of Key Staff
  3. Experience with Similar Projects
  4. Completeness and Comprehensiveness of Response to the Requirements of the RFP
  5. Legal Actions that Might Affect Respondent’s Ability to Perform as Contracted
  6. Financial Capacity to Deliver the Required Services
  7. Equal Employment Opportunity
  8. The Respondent’s Demonstrated Ability to Meet the Compliance with Insurance and Bonding Requirements

Qualifications Response
10 pts.

RFP Response (65 pts.)
 
Written Supplement
10 pts.

Project Budget / Cost Information
10 pts.

Project Schedule
15 pts.

Design Concept
15 pts.

Project Mgmt / Delivery Methods / Processes
15pts.

Oral Presentation
20 pts.

Selection Committee Discretionary Evaluation (Bonus)
5 pts.

Overall Evaluation Score
100 pts.

Outcome of Oral Interviews Including Technical Analysis and Presentation Scoring criteria will be factored accordingly:
  
In addition, the Selection Committee also may consider the past performance of the Respondent on other contracts with the Developer or other entities. The Developer reserves the right to make such additional investigations as it deems necessary and may require the submission of additional information.
 
Finally, the Developer reserves the right to enlist independent consultants to assist with the evaluation of all or any portion of the submittals, as it deems necessary. The Developer will first assess the Respondent’s compliance with and adherence to the submittal requirements. Any incomplete submittal with missing key components necessary to fully evaluate the response may be reason for disqualification.
 
(End of Document)
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